State/Area: Louisiana

Regional Area: Louisiana All

Primary Background:

Secondary Background:

Job Number: JN -022022-6053

CLS is looking for an Office Administrator Lead for our client in Jefferson, La. This individual will execute an array of administrative duties with approved operational processes in a timely manner. Contract to hire opportunity available for those who put their best feet forward!

 Primary Duties and Responsibilities:

·      #1 duty is to assist in ensuring a safe working environment for the administration team by reporting any safety concerns to the Office Manager or any member of management.

·      Accounts payable process in accordance with approved company procedures.

o  MONITOR/PRINT INVOICES FROM PAYABLES EMAIL DAILY

o  RECEIVE IN ITEMS VIA PACKING SLIP/PURCHASE ORDER – WHEN APPLICABLE

o  RECONCILE INVOICES WITH PACKING SLIPS & FILE

·      Customer Service

·      Daily Billing process in accordance with approved company procedures.

o  UPDATING DSR FOR ACTUAL ITEMS BEING DELIVERED VS WHAT WAS ORIGINALLY SCHEDULED

o  RECORDING RACK NUMBERS INTO TRACKING SPREADSHEET FROM ORDER TICKETS

o  CHECKING IN RETURNED PACKING SLIPS FOR ITEMS TO BE BACKORDERED – CREATE BACKORDER

o  FULFILL AND PRINT INVOICES FOR EACH DAY’S DELIVERIES, RECONCILE BILLED AMOUNT VS SCHEDULED AMOUNT

o  PRINT APPROPRIATE REPORTS AND RECORD TO THE DSR FOR FORWARDING TO MGMT STAFF

·      Purchase Order process in accordance with approved company procedures.

o  Receive needed material report from various departments (raw material purchasing, material management, office, production, maintenance)

o  Create PO in fishbowl for appropriate vendor

o  Send PO to vendor

o  File acknowledgement, send copy to appropriate department head, along with lead time if given

o  Co-ordinate with vendor on appropriate invoicing if any backorders/errors

·      Daily Production Reports in accordance with approved company procedures.

o  CHANGE CLASS TO DELIVERY DATE

o  PRINT SALES ORDER SUMMARY FOR DELIVERY DATE

o  UPDATE DSR DELIVERIES TAB

o  UPDATE DELIVERY BOARD

o  PRINT PRODUCTION REPORT, WITH WHITE PAN/PLENUM SHEET

o  COMPLETE CUT SHEET

o  CREATE MANUFACTURE ORDER

·      CLIENT INVOICING- 2X PER WEEK

o  Review and send out all customer billing

o  Follow up with past due invoices as required

·      Spiral orders and customer interaction.

o  Receive request from customer, determine customer need

o  Send customer part list to vendor for quote

o  Mark up quote by necessary percentage, enter into fishbowl, send to customer as estimate

o  Enter sales order when customer places PO

o  Place order with vendor through PO system in fishbowl

o  Process paperwork

·      Assigned Human Resource Administration functions in accordance with approved company procedures.

o  Process New hire intake paperwork in accordance with company policy

o  File I-9 paperwork in accordance with federal law

o  Maintain employee medical, payroll, and performance records

o   Process employee dismissal paperwork

o  File state dismissal paperwork in accordance with state laws

·      Tasks/projects as assigned by the Office Manager, VP of Sales and Administration and/or CEO

 If your experience meets the qualifications listed, please apply now and email a current resume to [email protected]. A member of our Operations team will contact applicants with relevant experience and qualifications for the position.